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Important information for PTIB certified institutions

To:  All certified private training institutions, and new certification applicants

I am writing to provide some important updates and reminders from the Private Training Institutions Branch.

  1. Updated application process

Effective immediately, the program application function on the PTIB Portal will be unavailable while enhancements are being made.  Additionally, PTIB has also removed the PDF “Institution Application” from its website.

Instead of using the portal or the PDF tool, you will use one of five fillable application forms.  You can find these forms on the  Forms, Templates and Resources page of the PTIB website.

These updated application forms will make the process easier and more intuitive.  The forms also include guidelines to assist you when making an application.  Once completed, the forms can be sent, with all required documentation, to for processing.


If you started an application using the Institution Application (pdf), please submit it within 2 weeks.  PTIB will not accept submission on the old PDF form after September 15, 2021.


  1. Program Information on the PTIB Portal

Did you know that you can access all program information listed with PTIB for your institution on the PTIB Portal?


To view current program information, select “View my current programs” on the portal.


You should periodically review the program information in your enrolment contracts, your website, and in your advertising to ensure that it is consistent with the information listed with PTIB. 


  1. Reference Group

Thank you to everyone that joined the information sessions held earlier this year.  In these sessions, we heard that some of you would like an opportunity to provide more input and to better understand the regulatory process.


PTIB is planning to host regular meetings of institutional and other representatives to discuss issues of interest to both institutions and the Ministry.  Ideally, we would like to establish a group that represents the many different institution sectors, sizes and geographic areas.  Reference group members would be expected to develop Terms of Reference and a code of conduct for participation, commit to attending one or two meetings per year, have their participation publicized and take an active and constructive role in the discussions. Meetings will be held virtually. 

If you would be interested in being part of the Reference Group, please email by September 15.  Unfortunately, we will need to limit the size of the reference group to keep its management within PTIB’s capacity to support. 

  1. Clarifying minimum instructor qualifications at the course level

Institutions are reminded that instructor qualifications are verified at a course level during an inspection.  Requirements related to instructor qualifications are in Section 21 of the Private Training Regulation.

  1. Regulatory amendment reminder

You are reminded that new and revised policies must now be in place to be compliant with the September 1 regulatory amendments. Institutions are not required to submit their new and updated policies to PTIB at this time. PTIB may request certain documents for review at a later date and may review them at any time as part of an inspection.


*To ensure you are able to view the updated version of the Policy Manual and other resources on the PTIB website, please clear your browser cache.


Private Training Institutions Branch

Ministry of Advanced Education and Skills Training

203 – 1155 West Pender St, Vancouver, BC V6E 2P4

P: 604-569-0033 | F: 778-945-0606|Toll Free: 1-800-661-7441


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